Asana M.

1993-08-01 To 2019-08-01

Senior Buyer (Procurement (products and services), Sub-Contracts and Logistics)

Profile Summary :

• Devised & implemented innovative procurement procedures

• Planned and consolidated the requirements for ordering – to reduce the costs of associated activities

• Expedited the delivery to meet the schedules – over email or telephone or visit in person, as necessary

• Gained in-depth knowledge of Sub-Contract Management, Negotiation, & MIS Reporting

• Skilled in sourcing & developing potential vendors globally

• Skilled in sourcing products globally

• Evaluated the performance of the vendors

• Maintained inventory to establish balance in usage and purchase

• Localized the procurement to achieve cost reduction

• Skilled in risk mitigation, problem solving and decision making

• Identified nonperforming vendors & liaised with management for action

• Attention to detail - logged and tracked all reported issues into database

• An ethical and interpersonal communicator with strong relationship management skills with the capability to relate to people at any level of business and management

Key Result Areas :

• Monitored purchase requisitions & material specifications for technical needs

• Prepared comparative statements while negotiating with the vendors

• Facilitated vendor selection; purchase orders creation based on delivery lead time; ensuring timely payment to vendors by coordinating with Finance Team; resolving disputes if any with the vendors’ documents

• Managed budget allocation

• Evaluated, developed and removed vendors based on their performance

• Sourced new vendors

• Ensured that the key procurement plans are aligned with all contractual requirements, holding techno-commercial discussion with vendors involving technical / projects team, finalising the order

• Benchmarked the organizational costs as per industrial trends

• Ensured purchase schedules against the pre-set procurement plan for timely procurement of various items, project schedules / commitment, operational spares, raw materials & capital equipment to ensure smooth operations, expediting measures as required

• Spearheaded the entire operations which includes Procurement, Sub-Contracts & logistics

• Strengthened healthy relationships with the existing and prospective vendors

• Ensured all the requirements are checked properly in the stores before RFQ to make use of existing redundant stock

• Consolidated the requirements; monitored the purchase orders & ensured them error free

• Negotiated the goods and service prices, freight rates and terms & conditions with the vendors

• Sourced products, services and vendors domestically and internationally

• Liaised with vendors for new products introduction and presentations

• Liaised with:

o Finance department to arrange advance and LC payments

o QA/QC department and the vendor regarding the claims (non-conformity)

o QA/QC department to evaluate the vendors’ performance

• Maintained the system updated

• Liaised with the freight forwarders for flight/vessel schedules and documents

• Cleared the shipments within stipulated time, avoided demurrage at customs

Highlights :

• Implemented a new procurement process to check and ensure the redundant stock if any at the stores before ordering

• Increased number of vendors by 95%

• Introduced a new initiative to obtain minimum 3 quotations for the products and services (when free from monopoly) and freights for comparison

• Successfully setup:

o Payment term with a copper vendor to “D/A 100 days from B/L date (Documents against Acceptance basis)” from “L/C payment term” against the purchase volume of the worth USD 800,000/- per annum

o Credit facilities with 70% of the vendors

• Implemented a reliable updated record keeping system for all activities

• Mentored team members to increase their efficiency and enthusiasm

Remarkable Challenges Handled & Resolved :

• An Air shipment from USA to UAE was off-loaded at Dubai Airport for custom clearance whereas the same shipment was loaded into Lebanon cargo carrier by mistake and sent to Lebanon instead custom clearance at Dubai Airport. Complex co-ordinations were involved between the agencies in Los Angeles, Lebanon and Dubai to bring the shipment back to Dubai Airport for custom clearance.

• An Ocean shipment (copper) from Malaysia to UAE was received at Jebel Ali port and brought to our facility after custom clearance. When opened the container at our facility, the container was empty. Complex co-ordinations were involved between the shipper and insurance agent. The case was concluded by the insurance agent that this was planned theft at Malaysia port