PEARLSTONE MANAGEMENT | Facilities Services2017-04-01 - Today
Procurement Coordinator
Coordination with Facility management associates & managers along with office
associates for purchase order placement processes and follow up for PO
maintenance activities.
Maintain vendors list and make recommendations about new vendors when
necessary to improve supply chain efficiency to meet budgetary goals.
Finding out potential/technically complying vendors, plans, organizes and leads
the bid solicitation process including drafting and issuing Requests for Quotations
(RFQs), Requests for Proposals (RFPs) etc., as per market standards.
Coordination in process of tender evaluation, ensuring to protect the integrity of
the competitive process.
Analyses, negotiates and prepares contractual agreements, ensuring appropriate
terms and conditions are included to protect the interests of the Centre.
Make addendums & amend the same with coordination of critical vendors as &
when to necessitate smoothness in business to circumvent negligence of loss for
both parties.
Monitors and reviews progress of contractual agreements, coordinates renewal.
Analyse, verify & prepare work orders/LPOs, payment certification for invoices,
LOAs (Letter of award) for Adhoc & Contracts orders.
Expedite and monitor orders, coordinate with vendors and other departments as
needed, provide status updates to managers / engineers.
Receive incoming shipments, compare invoices and packing lists, checking item
quality and quantity against purchase order details with physical shipment
inventory and original order details.
Update inventory levels and store incoming shipments according to warehouse
procedures.
Verify and prepare packages, packing lists, Bill of lading, Invoice credit note as per
shipping norms of various countries for shipping to overseas offices according to
purchase order details and inventory.
Organize and coordinate with cargo providers, vendors, and end-customers for
safe shipment/delivery of materials.
