Talent C.

2019-11-01 To 2020-08-01

Procurement Coordinator

Achievements

Build sustainable relationships with clients, vendors, interior designers and projects teams; deliver projects as per clients’ budget with zero complaints. Projects worked on: EMAAR and Four Seasons hotels.

Duties:

• Build, communicate, and maintain strong relationships with trades, vendors and project teams.

• Gather and analyzing client’s requirements, projects layouts and interior designer’s specification sheets, build BOQs and process RFXs and POs.

• Manage submittals and prototypes for assigned projects, expediting orders, coordinate shipping, storing and installation whilst complying with technical and commercial requirements.

• Keep the project team well informed regarding all purchases and POs statuses to permit timely

invoicing and safeguard projects cash flow.

• Proactively manage project costs versus estimated budgets to ensure margin/profit objectives are met or exceeded without compromising quality, technical or scope requirements.

• Contributing to the achievements of best value for money philosophies and cost saving by developing, implement and monitor commodities sourcing and procurement strategies, supply market analysis and benchmarking, whole life costing, cost and spend analysis.

• Coordinate projects procurement and sourcing processes and activities, and foster adherence to SOPs and contributing to effective procurement and sourcing of goods and services.

• Coordinate bidding processes and ensure correctness of all documentation.

• Vendors identification, evaluating, auditing and introducing sub-contractors and partners.

• Constantly identifying risks, opportunities to increase financial and quality improvement for the projects and value for money.

• Analyzing supply markets to identify risks and implement effective mitigation measures.

• Source 3PLs, analyze and approved the most cost-effective transportation mode. Coordinate with freight forwarders to ensure smooth flow of clearance and timely delivery of consignments.

• Staying abreast with customs regulations, foster compliance and ensure unnecessary penalties and demurrages are avoided as much as possible.

• Research, collate and present information in standard formats, to enable informed decision- making and consistency of information presented to stakeholders.

• Supply market analysis, benchmarking and proactive awareness of prevailing supply market developments which may affect the organization, projects & quality of supply arrangements. 

2017-11-01 To 2019-11-01

Materials Controller

Achievements

Build strong internal and external relationships, improved process efficiency and successfully implement TQM and JIT. Inventory rationalization and managed to reduce inventory value by 70%, improve inventory turnover and, processes efficiency and effectiveness, achieve zero defects and saved USD 60 000 that was allocated to increase warehouse capacity.

Duties:

• Assets, inventory and warehouse/Stores operation processes management.

• Ensure optimization of inventory, whilst implementing cost control measures, in line with the agreed standards, with no disruption to operations and customer experience.

• Drive changes by identifying improvement areas through data-driven insights, developing recommendations, and modeling change scenarios. Provide inputs and insights for scenario planning and long-term capacity planning.

• Initiate replenishment of orders and ensure POs are allocated to the right suppliers with correct quantity to meet operations requirements before releasing.

• Forecasting and demand planning. Translate operations demand into a supply plan.

• Accountable for innovation on time deliveries, with optimized cost and minimal business waste.

• Analyze consumption/ demand history, plan replenishments, calculate min/max stock levels, identify process bottlenecks and implement solutions to prevent stockouts and continuously exceed customers’ expectations.

• Track consumption of expendable supplies, coordinate with operations team, prepare write offs and ensure corrections are documented.

• Analyze systems, identify discrepancies, investigate and ensure accurate procurement and inventory database.

• Analyze and monitor operations processes, policies, KPIs and SOPs; identify areas of concerns, suggest and implement solutions. Evaluate complex tradeoffs between KPIs and influence strategically across functions.

• Leading monthly and annual stock counts, and spot checks.

• TQM and ensure compliance with approved health & safety standards.

• Knowledge building and sharing.

2014-11-01 To 2017-09-01

Group Imports and Logistics Coordinator

Achievements

Foster the achievement of annual sales targets of over USD 100M by ensuring continuous availability of

stocks, collaborative planning and communicating with all levels. Reduced freight rates by 5% without

compromising quality or squeezing 3PLs. Influenced and participated in the transition of procurement and logistics processes. Build strong vendors relationships and improved operations processes efficiency.

Duties:

• Achieve operational cost efficiency, agility and reliability through supporting and participating in developing and implementation of procurement, supply chain and logistics SOPs in line with the mission, strategy and policies of the organization.

• Maximize logistics, supply chain and procurement operations through excellent communication and giving technical advice on supply innovations, collaborative planning, monitoring of KPIs and effective management of resources.

• Improve internal and external collaboration and coordination through appropriate information gathering and providing constructive feedback and advice.

• Research and analyze supply markets, stakeholders’ requirements; develop and implement effective procurement and supply chain plans, and sourcing strategies.

• Analyze, monitor and control logistics, supply chain and procurement database, inventory, consignments status and ensure system information is accurate, corrections are properly investigated and evidence is documented.

• Control, monitor and coordinate the flow for all inbound logistics and warehouse activities, and ensure availability of stocks to all regional distribution centers.

• Collate and analyze supply markets, procurement processes and spend data to identify synergies and leveraging opportunities.

• Discuss, built and continuously review monthly, quarterly and yearly demand plans and ensure continuous fulfillment of orders.

• Reconciliation of orders and demand plans, factor in new changes/ forecast and ensure alignment with set objectives.

• Continuous review and monitor logistics and supply chain cost, initiate cost saving and reduction strategies. Manage landed costs and duties accounts.

• Coordinate spends tracking reports and accountable for timely processing of all suppliers’ payments in accordance with all company’s policies and procedures.

• Manage timely processing of POs, customs clearance, receiving consignments and resolve time lags and hiccups.

• Distribution Planning, Fuel allocation, posting, reconciliation, replenishment and expediting orders.

• Proactively awareness of prevailing new regulations that might affect imports and exports, ensure availability of all permits and documents before approving dispatch of consignments.

• Participate in environmental health and safety activities, and foster adherence to policies and regulations.

• Compile logistics, supply chain and procurement data, analyze and prepare monthly, quarterly and yearly reports, highlight areas of concerns, investigate and develop effective informed solutions.

• Sourcing logistics vendor, pre-evaluate, measure and monitor performance against SLA parameters.

• Report on regular basis all procurement and logistics activities to Group Logistics Manager.

2011-05-01 To 2014-10-01

Sales and Procurement Associate

Achievements

Because of my dedication and enthusiasm to achieve more, continuously achieve set targets and contributing to the achievements of organization’s objectives, I was promoted to Group Imports and Logistics Coordinator.

Duties:

• Process RFXs and POs, tracking and plan delivery schedules and follow-up on products availabilities.

• Developing and monitor the implementation progress of procurement, supply and sourcing strategies, and ensure compliance with policies and regulations.

• Monitor, control and continuously improve procurement and supply chain processes efficiency and effectiveness.

• Review KPIs and SOPs, identify areas of concerns and suggest effective solutions.

• Vendors management and performance review, initiate cost saving and reduction strategies.

• Coordinate evaluation and pre-qualification of vendors, bidding processes, prepare reports and recommend vendors for contract award.

• Continuous review procurement and supply chain process to identify inefficiencies and bottlenecks, and support the preparation of procurements and supply plans.

• Developing and maintaining long lasting relationships with internal and external stakeholders.

• Contract administration, procurement and supply market risk analysis, identify and implement mitigation measures.

• Define forecast by reference/product category in collaboration with all SBU directors adjust stock policy.

• Assess the supply needs on a monthly/quarterly basis to reach sales target and ideal stock level.

• Define and review assortment for POS and confirm the agreed ones to all parties involved, and ensure that purchase orders (manual or automated) are triggered accordingly.

• Analyze inventory level vs target and actual sales vs forecast. Alert on risks and changes in trend.

2010-02-01 To 2011-04-01

Warehouse Associate

Duties:

• Analyze and monitor operations processes, identify areas of concerns, suggest and implement solutions

• Organize and maintain documents for auditing and ensure they are easily accessible.

• Post invoices and ensure 100% system accuracy.

• Inventory audits to determine inventory levels and needs.

• Assist in products allocation, forecasting, demand and inventory planning.

• Continuously review and track inventory level, prepare purchase requisition and reports.

• Receive consignments and ensure items are complying with approved quality.

• Reconcile invoices, prepare receiving reports and accountable for 100% inventory accuracy.

• Troubleshoot delivery issues and manage goods return process.

• Comply with health and safety policies and procedures.

• Prepare monthly and annual stock counts, and spot checks.