Adilet S.

2024-01-01 - Today

Procurement Specialist

• Identifying potential suppliers of various goods required for mining operations, including IT equipment, software, and personal protective equipment.

• Evaluating supplier capabilities, negotiating contracts, and establishing long-term relationships with reliable suppliers to ensure timely delivery of quality materials.

• Analyzing market trends and pricing to ensure competitive procurement costs while maintaining quality standards.

• Implementing cost-saving strategies such as bulk purchasing, vendor consolidation, and contract negotiation to optimize procurement expenditures.

• Drafting, reviewing, and managing contracts with suppliers to clarify terms, conditions, and responsibilities.

• Monitoring contract performance and resolving disputes or discrepancies that may arise during the procurement process.

2022-12-01 To 2023-10-01

Procurment & Operations officer

• Soliciting bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans;

• Monitor, track and expedite all project procurement activities and delivery status of goods/services;

• Gathering current pricing information independently;

• Conducting price/cost/reasonability analyses;

• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications;

• Determine source selection methods for complex procurement to ensure compliance;

• Assistance to project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process;

• Preparation cost evaluation data, and source selection documentation;

• Ensuring procurements are approved by the required JSI authorities, and/or client approvals are received, before awards are made;

• Through market research efforts, identify and qualify potential suppliers (and roducts/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies;

• Work closely with various home office support staff if needed;

• Carry out other duties and responsibilities as directed.

2022-02-01 To 2022-11-01

Logistics and procurement specialist

• Responsible for all inventory management of donated equipment for primary health organizations, orders and project supplies, and maintains inventory records in accordance with Abt requirements, including the preparation of purchase orders and affixing USAID identification tags on all equipment;

• Support the development, execution, and management of local consultant agreements;

• Support shipment of air cargo and further distribution to the end users;

• Oversee the development and finalization of specifications for all commodities. Estimate costs and solicit quotations according to FAR and AIDAR regulations. Prepare Request for Bids or Quotes with detailed specification and collect proforma invoices/quotations from suppliers following the purchasing procedure of the company;

• Consolidate all requests for procured or purchased items over $500. Prepare and/or supervise the preparation of all purchase requisitions based upon detail specifications from technical and support staff;

• Issue Request for Quotations (RFQs) for larger procurements, receive and analyze bid proposals, recommend award and prepare PR/PO for approval, and approval from Home Office for larger procurements;

• Serve on all RFP and RFQ evaluation selection committees;

• Place the order on time and follow up continuously the delivery of the items or service and report daily/weekly as appropriate to the immediate supervisor and the requesting unit about the status of the order;

• Maintain copies of procurement files with all supporting documents for future reference or audit purpose in hard and soft copies;

• Manage all returns, warranty and defect issues for procured items;

• Direct and supervise the delivery schedule and dispensation of all goods from airport warehouses to each delivery site;

• Manage and support in the implementation of small grants component in the framework of LHSS Vaccine TA workplan;

• Upload and maintain vendor and purchase order records in the project accounting system (Quickbooks);

• Keep monthly inventory track of office equipment;

• Support procurement and ensure quality, cost–effective and timely delivery of goods/services;

• Providing office IT support and serving as point person with Abt Int’l IT and ITSC: ad hoc role of being the go-to IT support specialist for the project office and point person for Abt Int’l IT and ITSC for imaging and setting up staff computers, setting up the office internet, firewall, wi-fi, network printer and all other IT related matters.

2020-01-01 To 2020-12-01

Procurement specialist

• Creation a procurement plan based on approved project proposals;

• Market research. Gathering, analyzing and interpreting information about a market,

• product prices according to the list of goods in project proposals;

• Coordination with UNICEF representatives regarding procurement plan and

• procurement methods that will be used;

• Acquisition of goods according to the procurement plan: selection of suppliers,

• conclusion of contracts, execution of all necessary documentation;

• Trips to the target municipalities for the transfer of purchased goods, registration of

• acceptance certificates between parties.

2015-10-01 To 2018-03-01

Junior procurement specialist

• Managing all procurement process, ensuring compliance with relevant regulations of USAID and ACDI/VOCA organizations. Management of procurement function includes preparing specifications, solicitation documents, managing evaluations, drafting requests for consent for the contracting officer and overseeing vendor selection process:

- Development of RFPs/RFQs in accordance with provided SOW from task directors;

- Distribution RFPs/RFQs within potential vendors/suppliers through emails or/and advertising tender announcement in the related web sites (procurement.kg, tenders.kg, employment.kg)

- Conducting evaluation committee meetings,

- Negotiating with vendors/suppliers regarding financial proposals to receive BAFO.

- Preparation of NegMemos (Memorandum of Negotiation);

• Responsible for creation and filling records in procurement tracker;

• Manage vendor relationships, contacts, and pre-qualifications lists;

• Provide input related to project procurement for financial and other reports;

• Manage and maintain/update vendors list on regular basis. Ensure timely and accurate entry of vendor information in the system;

• Responsible for filing system and updating records both in hardcopy and electronically;

• Identify potential vendors and suppliers both domestically and internationally;

• Due diligence of vendor (terrorist check) through AmberRoad system (https://eod.amberroad.com);

• Obtaining DUNS Number (Digital Universal Numbering System) for vendors;

• Responsible for proceeding of payments under ongoing contracts;

• Perform other related duties as assigned.